Stages of the Assembly

Stage One: Community Planning & Grandview-Woodland 

(September 2014 – November 2014)

The purpose of the first stage of the Assembly is to lay the groundwork for the members deliberations on community planning policies and land-use choices in Grandview-Woodland. This stage is comprised of:

  • Four meetings of the Citizens’ Assembly (#1, #2, #3, and #4)
  • Two observation sessions during which the public can observe the Assembly
  • Walking tours to explore different aspects of the neighbourhood
  • One Public Roundtable meeting where assembly members workshop their ideas with the community

During the first four meetings of the Citizens’ Assembly members will learn about community planning and its context in Vancouver, and be introduced to important planning issues in Grandview-Woodland. Members will hear a range of different perspectives on key topics from both planning specialists and community representatives. These learning sessions will include:

  • Talks and activities about community planning, led by planning specialists
  • Briefings by the City about previous planning work in Grandview-Woodland
  • Panel presentations on important planning topics from a diverse range of planning specialists and community representatives
  • A dialogue session with community representatives about neighbourhood planning concerns
  • Skill building workshops on dialogue

Assembly members will also receive:

  • Submissions from community members on important planning topics and neighbourhood values
  • Learning materials that approach key planning topics from diverse perspectives

During these first meetings, members will work together to:

  • Draft a set of values, which members believe should guide change and growth in the Grandview-Woodland over the next 30 years.

At the end of Stage One, the Assembly will host a Public Roundtable meeting. At this meeting, Assembly members will workshop their draft set of values with community members and discuss how these values might manifest themselves in the Grandview-Woodland over the next 30 years. The Assembly Chair will host the Public Roundtable and Assembly facilitators will be at each discussion table.


Stage Two: Issues and Options

(December 2014-March 2015)

The purpose of the second stage of the Assembly is to explore in more depth the important community planning issues in Grandview-Woodland, and the options available in a community plan to address them. This stage is composed of:

The Assembly’s learning opportunities will include:

  • Presentations and discussions on important issues and potential options from planning specialists and community representatives
  • Reports from City-led sub-area workshops, each presented by workshop participants
  • Skill building workshops on achieving sustainable agreements

Assembly members will also receive:

  • Written reports from sub-area workshops summarizing the discussions and recommendations of participants
  • Submissions from community members on potential initiatives and options available to address important neighbourhood planning issues
  • Learning materials that explore case studies or potential options from diverse perspectives

During this stage, the Assembly will divide themselves into topic groups—for example, housing, heritage and design, jobs and business, arts and culture, public space, transportation, and community services—and members will work together to map out important assets and issues in the neighbourhood. Members will prioritize these assets and issues and weigh the options that exist in a community plan to address them. Options identified in sub area workshops will significantly inform members’ deliberations. Members will also have access to previous planning documents and can use these to help them explore whether or not the Grandview-Woodland Community Plan requires additional or alternative options. As priority issues emerge, members may form new groups to explore and weigh the available options to address these priority issues.

Members will create:

  • Topic maps that identify priority assets and issues, as well as a set of options to address them. These maps will incorporate materials from the City-led sub area workshops.
  • Explanations of the trade-offs associated with these options

At this time, Assembly members may wish to organize and host informal meetings with community members in order to discuss key issues and potential options. This will be optional, but if members are interested, the Assembly Team will offer support for such efforts.

Midway through Stage Two, the Assembly will host a Public Roundtable meeting. At this meeting, members will workshop draft neighbourhood-wide directions with community members.  The Assembly Chair will host the Public Roundtable and Assembly facilitators will be at each discussion table.

At the end of Stage Two, the Assembly will host a Public Roundtable to share draft recommendations and maps for the neighbourhood’s 7 sub areas.  The Assembly Chair will host the Public Roundtable and Assembly facilitators will be at each discussion table.


Stage Three: Map and Recommendations

( April 2015)

The purpose of the third stage of the Assembly is for members to reflect on community input and finalize their recommendations for City Council on the future of Grandview-Woodland. Stage three is composed of:

  • One meeting of the Citizens’ Assembly (#10)

Members will work together to:

  • Create a high-level neighbourhood map, built on the sub area maps from Stage Two
  • Draft a vision for the neighbourhood that reflects community values developed during Stage One
  • Edit and improve recommendations for how the Grandview-Woodland Community Plan should address key community concerns and planning issues, with accompanying rationales

Get the Final Report

Cover

(High Resolution)

The Grandview-Woodland Citizens’ Assembly put local residents at the centre of the community planning process. Forty-eight randomly selected local residents and business owners met eleven times over nine months to learn, listen and put forward their recommendations concerning the future of the Grandview-Woodland neighbourhood. Download their final report here.